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Roles

Coach + Team Parent — Who owns what

A one-page reference for coaches and team parent reps. Print it for the team, share it in the season-kickoff meeting, and revisit when lines blur.

The biggest team parent feedback theme last season was role overlap — coaches and team parents communicating the same thing twice, or neither communicating because each thought the other had it. This page exists so the season-kickoff conversation is shorter.
AreaCoachTeam Parent
Roster decisions, lineups, playing timeOwns. Drafts the team, sets game lineups, decides positions and playing time.Not involved. Direct families to the coach for lineup or playing-time questions.
On-field coaching, practice plans, drillsOwns. Runs practices and game-day on-field coaching.Not involved.
GameChanger book + livestream during gamesSets up the team account, manages the lineup screen, gives access to volunteers who score.Helps recruit volunteers (parents who can keep score / run the camera). Not the default scorer themselves.

Shared: Coach and team parent agree at season start on who runs the book each game.

League announcements (rainouts, fundraisers, all-stars, photos)Forwards if needed but not the source of truth.Owns. Receives Lisa's broadcasts and relays to the team's families via the team chat.
Team-specific communication (game times, locations, meetups)Posts game-time changes that come from commissioners or scheduling.Owns the team chat and the family contact list. Sends day-of reminders and answers logistical questions.

Shared: Both should appear in the team chat. One person sends each message — agree who.

Uniforms (jersey, hat, socks, belt)Confirms team color/style with commissioner.Coordinates jersey numbers and pickup. First contact for missing or wrong-size pieces.
Concession-stand shifts (the team's assigned hours)Not involved.Owns. Posts the shift schedule (SignUpGenius or the new ULL team-concession tool) and confirms parents show up.
Post-game snacks (kids' snack rotation)Not involved.Owns. Runs the rotation sign-up; reminds the day-of family the morning of the game.
Game-day concession-stand tickets distributionNot involved.Owns. Hands out the per-player tickets at the field.
Photos, team social media, Diamond Club fundraiser asksNot involved.Owns. Forwards Lisa's photo-day reminders, fundraiser links, and league social posts to the team chat.
Weather alerts during gamesMakes the on-field call (continue / pause / clear the field).Forwards league weather broadcasts to families. Confirms with coach before posting "game on" or "game cancelled".
Conflict, complaint, behavior issuesOwns first response if it's on-field or coaching-related.Off-field family disputes go through team parent first; can escalate to commissioner if needed.
Signing up for game-day volunteer roles (scoreboard, video board)Names the roles needed.Recruits and confirms volunteers from the team.

Suggested season-kickoff conversation

Before the first practice, the head coach and team parent should sit down (or hop on a call) for ten minutes and confirm:

  1. Who runs GameChanger each game (the coach, team parent, or a recruited parent)?
  2. Who owns the team chat — coach, team parent, or both? Which platform?
  3. Who sends day-of game reminders (weather, arrival time)?
  4. How will league announcements get into the team chat — direct from team parent, or via coach?
  5. Who handles uniform pickup and missing-piece complaints?

For new coaches

The "Official Team Parents" program is in its second season. If you haven't worked with one before: the team parent is your communication partner for everything off the field. Lean on them. They want you to lean on them.

For new team parents

Your job is to be the funnel — league announcements come down through Lisa and out through you. You don't need to know baseball. You don't need to be the head coach's spouse. The role is open to any parent who wants to help organize the team off the field.

Start with the Parent Resources hub and the First-Timer Family Guide — both are written for your audience.

Spot a missing area or a confusing line? Email info@fwull.com and we'll iterate.